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Metaverse Block Maintenance Guide Draft (May 15, 1999)

CONTENTS

I. Reasons for Maintenance

II. Block Leadership Duties

1. Welcome Newcomers within a Few Days of Arrival

2. Check Pictures/Images/Graphics

3. Check Block Message Board

4. Check Links

5. Post Inactivity Warnings

6. Delete Inactive Properties

7. Socialize with Residents

8. Other Duties

III. Scheduling and Sharing of Duties

Inactivity Warnings and Deletions

Welcomes, Image Checking, and Links

Block Surveys

 

This Block Maintenance Guide is intended to be for the use of Block Leaders and Deputies in the Metaverse Neighborhood, in order to maintain an orderly neighborhood. We have tried as much as possible to follow City guidelines but in certain cases exceptions may have to be made under some circumstances. Exceptions should be discussed with superior leadership.

 

I. Reasons for Maintenance

Colony City is intended to be a place where people come to interact and have fun. It is now to be a place visited once and then abandoned. Infrequent visiting residents take up space that more active people may use better. New and active residents are needed to make a block wholesome and make activities worthwhile. Blocks must be kept free of urban decay through systematic and scheduled maintenance that includes cleaning out properties, graphics, and text that have become dated, offensive, or non-functioning. Block maintenance should be left up to the leaders of the block but those leaders must follow established guidelines. In order to be sure guidelines are being followed in spirit Neighborhood leaders may systematically survey blocks and pass recommendations on to block leadership. These surveys will not include cleaning without the agreement of Block Leaders unless conditions are excessively offensive. If recommendations are not followed up within a short time then the leadership may be changed, and the cleaning implemented.

II. Block Leadership Duties

1. Welcome Newcomers within a Few Days of Arrival

A primary duty is to create interaction and activity.

Sample Welcome:

Thank you for moving to this block. If you have any questions or problems please reply to my message. Upload an image, post some links, and put some information about yourself in your information page.

2. Check Pictures/Images/Graphics

Graphics and images are a way residents can individualize their home and make a statement.

Sample Message for an unacceptable image:

Your submitted image is not acceptable because it is either offensive, is in the wrong format, or is too large. Be aware that an image must be less than 15KB in size and must be in a .jpg, .jpeg, or .gif format. Text, .bmp, or HTML will not work. Images cannot have the name "image" when uploaded. Please try again.

3. Check Block Message Board

Block message boards should be checked frequently and offensive or out dated messages deleted promptly. Residents should be encouraged to visit these boards and taught how to do so. Boards should have working links on them to MIH, the MV Newsletter, Recruiting and Training, and to a Block Homepage if you choose to construct one. Leadership is encouraged to experiment with HTML and add images and music to their boards.

4. Check Links

Check regularly to note whether there are forbidden or "broken" links. Forbidden links are those to adult/sex sites, links to pages that encourage the use of drugs, racist sites etc. When you find a bad link message the resident to ask them to take the link down or fix it. Message a superior if the link is offensive so they can make a decision whether we can wait until the resident takes the link down or if the house should be deleted right away.

Sample Link Message:

We encourage you to post some links to internet sites you visit often or those that might be of interest to visitor to your home. Please do not post offensive sites that might be viewed by young eyes. Also check your posted links after you put them up to be sure they are working, and change them when the posted link becomes inactive.

5. Post Inactivity Warnings

Whenever possible warning should be given a week prior to deleting a resident’s home. Contact might be made through a homepage link if posted, but often only through an inbox. If only the inbox is available the resident will only have warning if he comes to his home and checks his mailbox, but a message may cause the resident to visit more often in the future.

Sample Warning Message:

Just a reminder. If you do not visit the City at least once every thirty days your home is in danger of being deleted. Of course you will not lose any points or money but you will have to purchase a new home.

Your home may be deleted on 5/22/99.

6. Delete Inactive Properties

Properties should be deleted promptly within a week after warning unless there has been word from the resident that there is a good reason for the absence. The map page should be monitored to be sure there are never more than four FREE spots at one time, and new spots should be opened promptly when available spots have been filled.

7. Socialize with Residents

Leadership should try to encourage and create activities between the residents, make the Block a fun place to be, and check the various houses to make sure everything is OK. From time to time leave messages to your residents, letting them know you care. Do this also when the person is not on a lot or has not been home for awhile; this might be due to high internet costs, interruptions from Real Life, and not necessarily due to a lack of interest.

8. Other Duties

Other duties may include trying to stay in communication with Block Leaders, Block Deputies, and Neighborhood leaders through as many channels as possible. These channels might include ICQ, pagers, and email. The block leadership requires teamwork and communication. Always reply quickly to communication, especially from superior leadership. At times leaders may be asked to volunteer for extra duties if they have special skills. Every block should send a representative to meetings, or communicate that they will not have someone there.

IV. Scheduling and Sharing of Duties

Maintenance actions should be on a schedule so that residents, block leaders, and deputies can know expectations. Deputies may need to take over duties at any time for Block Leaders because of real life conditions. It is best that duties be shared depending on time available to each person. Both leaders and deputies should be trained in all the duties.

Inactivity Warnings and Deletions:

Residents with 50-75 Experience Points:

The warning should be given as near as possible to the four (4) week absence date and a date given for deletion. Deletion should occur within a week after notice if no reply.

 

Residents with 75-125 Experience Points:

The warning should be given as near as possible to the six (6) week absence date and a date given for deletion. Deletion should occur within a week after notice if no reply.

Residents with more than 125 Experience Points:

The warning should be given as near as possible to the eight (8) week absence date and a date given for deletion. Deletion should occur within a week after notice if no reply.

Welcomes, Image Checking, and Links:

This should be done as soon as possible after a resident moves in but no more than a week after the move. The home should be checked frequently for the first month to be sure the resident is taking advantage of all the available tools, and knows how to use them properly.

Block Surveys:

Complete block surveys to list those properties that may soon become subject to deletion should be done at least monthly. There are many ways to do this but the method chosen should be as efficient as possible in order to allow for fun City time. Please be aware that if surveys are done from the property list you may miss homes that have no names. These can only be accessed from the map page. It is important that residents be notified that they must have a place name on their homes.

One block leader uses an excellent text program called EditPad available at: http://www.jgsoft.com/editpad.shtml . He goes to the "Check" images list and copies the information into EditPad, then goes to his "My Info/Personal Information" and changes his default mode to 2D so that he can visit each home on the list swiftly in 2D and note immigration/last visit dates and experience points. After initially constructing the original document he advises that twice monthly audit can be done usually in less than an hour. Information from the "census" can be sent email or in file form to other officials. Others have set up homepages with the available information. Whatever method used, it is important that information be shared and updated so that the block will be as easy to maintain as possible.